Enter Vendor Bills

Vendor bills can be added to an existing batch (provided it's still "open") or to a new batch. Here's how it's done.

Note: The following procedure assumes you are using the numeric keypad on the right side of your keyboard.  This is a much quicker way to enter bills because it allows for one-handed keying. To activate the keypad, make sure the Num Lock light is lit by pressing the key (if it's not already lit). For more detail on this, see How to Use the Numeric Keypad

1. If you want to enter bills to an existing batch, you start by finding the batch. For help on this, see Find a Batch of Vendor Bills.

2. If you want to enter bills to a new batch, begin by using the Add a Batch of Vendor Bills procedure.

3. In either case, you'll end up at the Enter Vendor Bills window with the Batch tab active. Make sure the dates and person responsible are correct and then left-click on the tab.

4. Press the key and the cursor will be positioned in the Invoice # box.

5. Key in the vendor invoice number (or reference number) and then press the key.

6. Make sure the invoice date is correct and then press the key. Then select the due date for the bill and press the key.

7. The system will now display the Find a Vendor window. Left-click on the vendor you want and press the key.

Note: You can also double-left-click on the vendor to be entered or left-click the vendor and then left-click the OK button. Or you can use the radio button options in the "Find a Vendor by" box. 

8. Regardless of how you do it, the Enter Vendor Bills window will be displayed again with the vendor information included.

9. Key in the details of the purchase using the key between fields. When you've completed this entering this bill press the key and return to step 5 above to enter the next one.

10. When you're done entering all of the bills for this batch, you probably want to print the batch report by selecting Print Batch Report from the button drop-down list. Then left-click the close button to return to the Lynx Main Menu.

Each time you enter Vendor bills, you should POST the batch to the General Ledger. By doing this, you will see your total Accounts Payable liability (that is, bills entered but not yet paid).